Overview

CaseLink allows you to add new data to an existing Insight ECI project seamlessly. As cases evolve and additional custodians, time periods, or data sources are identified, CaseLink enables you to expand your analysis without starting from scratch.

When new data is added through CaseLink, the existing dashboard structure remains intact, and the new documents are automatically classified into the established Relevant/Not Relevant document topics and Document Types. The classifications on the initial documents remain unchanged, ensuring consistency and preserving your original analysis. If Case Elements was run on the original project, all Case Elements features will be re-run to include the expanded document set, providing updated intelligence that incorporates both the original and newly added data.

Prerequisites

Before using CaseLink, ensure you have completed the following:

System Requirements

1. Existing Insight ECI Project - CaseLink requires a completed Insight ECI analysis to which new data will be added.
2. Extracted Text - All new documents must have extracted text populated in the Extracted Text field.
3. File Size Limitations - All documents must have an Extracted Text Size of less than 2 MB. 

Configuration Requirements

CRITICAL: CaseLink requires identical settings to the original ECI project. The following must match exactly:

1. Case Description - Must use the exact same case description/narrative as the original project
2. Relevant/Not Relevant Document Topics - Must use the same topic definitions and categories
3. Case Elements Selection - If Case Elements was enabled in the original project, it must be enabled for CaseLink
4. CaseBot Selection - If CaseBot was enabled in the original project, it must be enabled for CaseLink

Any deviation from the original project settings will prevent CaseLink from functioning properly.

How CaseLink Works

Preservation of Original Analysis

When you run CaseLink to add new data:

1. Original Classifications Remain Unchanged - All classifications, relevance determinations, and categorizations on the initial document set remain exactly as they were
2. Dashboard Structure Preserved - The existing Insight ECI dashboard layout, topics, and organization stay intact
3. Consistent Framework - New documents are analyzed using the same framework established in the original project

Integration of New Data

1. Automatic Classification - New documents are automatically classified into the existing Relevant/Not Relevant document topics
2. Document Type Assignment - New documents are assigned to the established Document Types
3. Seamless Addition - New documents appear alongside original documents in all relevant dashboard views and reports
4. Updated Metrics - Dashboard counts and statistics are updated to reflect the expanded document set

Case Elements Re-Analysis

If Case Elements was included in your original ECI project:

1. Complete Re-Run - All Case Elements analysis (Key People, Key Events, Key Documents, Narrative) is re-run on the combined document set
2. Updated Intelligence - Results incorporate both original and new documents for comprehensive case intelligence
3. Expanded Insights - Additional key people, events, or documents may be identified based on the larger data set
4. Integrated Results - New findings are integrated with original Case Elements results

*CaseBot Index Update*

Note that a CaseBot Index cannot be updated using CaseLink. In order to update a CaseBot population, a new job has to be run containing all of the documents, including those previously submitted. 

Using CaseLink

Step 1: Prepare New Documents

1. Ensure all new documents have been processed and loaded into Relativity
2. Verify that extracted text is populated for all text-based documents
3. Confirm that "Extracted Text Size" field is set for all new documents
4. Review documents to confirm they meet file size and format requirements

Step 2: Verify Original Project Settings

Before initiating CaseLink, document the settings from your original ECI project:

1. Locate Original Request - Navigate to the eDiscovery AI Request tab and find your original ECI submission
2. Review Case Description - Note the exact case description/narrative used
3. Document Topics - Record all Relevant/Not Relevant document topics
4. Check Extensions - Confirm whether Case Elements and/or CaseBot were enabled

Step 3: Select Documents for CaseLink

1. Create a saved search or use filters to identify the new documents to be added
2. Select all new documents that should be included in the expanded analysis
3. Use the Mass Action Send to eDiscovery AI to launch the submission window

Step 4: Configure CaseLink Submission

1. In the eDiscovery AI submission window, select the previous job that you’d like to supplement and click the CaseLink button
2. The settings used in the initial job will be automatically populated for this additional document set. 

Step 6: Review Updated Results

Once CaseLink completes:

1. Review Results on the Hub – The initial job will serve as the parent, and from that job you can view the “child” jobs that have been added separately. 

2. Review Dashboard - Check the updated Insight ECI dashboard with expanded metrics
3. Examine New Classifications - Review how new documents were classified into existing topics
4. Check Document Types - Verify new documents were assigned appropriate document types
5. Review Case Elements (if applicable) - Examine updated Key People, Key Events, and Key Documents

Use Cases

Rolling Productions

When receiving productions from opposing parties in phases:

• Add each new production to your existing ECI project
• Maintain consistent analysis framework across all productions
• Track how new documents impact your case understanding

Expanded Custodians

When additional custodians are identified mid-case:

• Integrate new custodian data without re-analyzing original custodians
• Maintain baseline analysis while expanding scope
• Identify new connections between original and new custodians

Extended Timeframes

When the relevant time period expands:

• Add documents from new time periods to existing analysis
• Preserve understanding of original timeframe
• Track how events evolved over extended timeline

Additional Data Sources

When new data sources become available (messaging platforms, collaboration tools, etc.):

• Incorporate new communication channels into existing framework
• Maintain consistent topic structure across all sources
• Identify patterns across diverse data types

Important Considerations 

CaseLink utilizes the existing dashboard structure so it’s important to consider whether the original Document Types and Relevant/Not Relevant Topics will be useful for the new documents.

• Consider the relative volume of new documents compared with the original set. CaseLink is most effective when the additional data size is smaller than the original set. For example, an addition of 100,000 documents to a 1,000,000 population would be a good fit for CaseLink, adding 1,000,000 to an existing set of 100,000 would not.
• Consider how different the new document set may be compared with the original. If the new documents are additional collections for the same custodians the documents will likely be very similar and the topics and types will fit well. If the new documents are collected from a new set of custodians that are very different than the original, the original topics may be less useful.